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5 Reasons to use PlanHub’s Bid Software

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General contractors are looking for the best subcontractors at the best prices for their projects. Finding quality subcontractors can feel like trying to find a needle in a haystack. However, there are tools that can help general contractors quickly and easily find the subs they need.
Construction bid software can help GCs find more subcontractors, centralize their bid communication, improve data security and access, and improve their communication with subs throughout the bidding process.

Reach more subcontractors

Finding subcontractors to bid on projects can be difficult, especially if you’re working in a new location. You don’t have relationships to rely on, and you don’t know who you can trust to get the job done. Searching the internet for subs can be frustrating since you don’t know what their work is like or if they’re even still in business.
Using bid software, you can quickly search for and find new contractors to bid on your projects. You can sort by location served and the particular scope of work or trade you’re looking for. This search capability allows you to quickly have a list of subs who could bid on your project.
Publicizing your bid opportunities through bid software also allows you to reach more subcontractors who may work in the area near the project. Listing your project will get you more bids, and your pricing will be more competitive.

Prequalify subcontractors

When searching for subs through the internet, there’s no way to know if they’re still in business or if they have the capacity to perform the work. When you search through a database of subcontractors, you know that these companies are dedicated to growing their business because they’ve invested in their company. This helps you weed out smaller companies and fly-by-night operations.
When you use bid software to search for subs, you can view a company’s profile before issuing an invitation to bid. The profile will allow you to review basic information about the company so you can ensure that they will meet the needs of your project. You can then send them an invitation to bid on the project, letting them know that you are looking for a bid from them.

Centralize your bid communication

There’s nothing more frustrating than receiving bid questions by email, phone, cell phone, and text all at the same time. You want to document as many of the questions as possible so that you can refer to the responses when you’re putting together your bid. Phone calls and texts don’t lend themselves to being documented easily. Not only that, but the volume of calls can be overwhelming.
With a bid software platform, there’s only one place you have to check for questions. Subcontractors can quickly and easily send you questions, and you can respond while creating the necessary documentation.
Communication is further centralized by keeping all your bid activity, including your bid calendar, in one centralized location. You can quickly share information with other team members and easily communicate to all subcontractors through the software. Drawings or other bid documents can be uploaded, and bidders notified immediately about the updates. This saves you the time it takes to craft individual emails or call subs to provide the new information.

Improved data security and access

Instead of storing bid documents on local servers or computers, all the project information is stored in the cloud on a hosted website. This means your team and subcontractors can easily access bid documents from any device with an internet connection. This improves your team’s ability to respond to questions, update information, and communicate with potential bidders from anywhere at any time.
When your bids are hosted online, all the data is backed up and saved on multiple servers to provide redundancy. You don’t have to worry about hacking or cybercriminals holding your data hostage and not allowing subs access to the documents.
There’s also no need to provide special hardware or software in order to access your bid documents. This lowers the barrier of entry for subcontractors and other team members. Anyone with a phone or tablet can easily access your bidding projects and download the documents to read on their device.

Improved communication with subcontractors

Estimators deal with a lot of questions during a bid. Subs contact them by phone, email, and text. Keeping all the questions and answers straight and documenting the responses can be difficult when they’re coming from different sources. And if an estimator doesn’t understand a question because they missed the email or didn’t check their voicemail, a sub can be left hanging waiting for a response.
Bid software allows GCs to communicate directly with subs from within the platform. Subs can ask questions through the software and communicate directly to the project team. The questions and answers are documented, so the whole team has access to the information. Some software packages, like PlanHub, provide instant communication through messaging within the software. This allows subs to get immediate answers, speeding up the proposal process.

Creating better bids

Construction bid software allows GCs to improve their communication with subcontractors, reach out to more subcontractors, and secure their data and documents while allowing subs to access the information from anywhere.
There are lots of platforms available for managing bids and contacting subcontractors. If you’re looking for a free platform that provides all the services above and more, check out PlanHub for GCs. It’s free, and it allows you to find and reach out to subcontractors, communicate with them instantly, and centralize all your bid information.

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    We make construction smarter by connecting with the right people, at the right time, for the right project.

    With our technology and data intelligence, we empower construction professionals to easily build the right business relationships, streamline pre construction processes, and make efficient decisions.

    From competitive intelligence in each project allowing you to know how many other contractors are downloading or bidding to insights as to contractors’ performance, we provide the data you need to lead your business to success.

    By providing faster, simpler, and unmatched data insights in each step of the pre construction process, PlanHub helps your business lay a strong foundation for the success of the rest of the construction process.

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    Bid Leveler & Proposal builder

    Comparing bids to one another has never been easier. Users can now see bids side by side, compare bid amounts, and review subcontractors’ certifications and qualifications all in one place.

    Bid Leveler’s apples-to-apples approach allows you to easily drill down and see detailed, easy-to-scan cost breakdowns. Indicate bid preference, hide bids that don’t meet your needs, and request needed information from subs.

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    Full Bid Management

    From the initial decision to pursue a project to the final bid submission and follow up, bid management plays a central role in pre construction.

    Effectively managed bids during the preconstruction phase set the stage for a successful project execution and satisfied clients.

    Streamline bid management from project posting to estimating, bidding, and awarding in one place with easy project posting, project-contractor automatic matching based on trades, location, and qualification with PlanHub.

    Use bid planner, bid builder, bid leveler, and award tools to always know what’s going on with each project and bid.

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    Estimation and TakeOff

    Let’s face it—time is money. And the more time it takes to perform takeoffs and submit bids, the more you risk losing out on valuable revenue opportunities. Manual methods and locally installed desktop software slow your takeoff process, and many digital solutions currently on the market can be overly complex and not user-friendly. 

    Build faster takeoffs, get more bids out the door, and win more projects. Forget pen and paper, outdated desktop software, and overly complicated digital takeoff solutions. PlanHub’s easy-to-use Takeoff tool helps you and your team build accurate takeoffs faster, minimize errors and material waste, and win more projects that boost your business growth. Performing your takeoffs with PlanHub allows you to:

    • Streamline and integrate your process: Perform your takeoffs in the same platform you use to manage your network and bids.
    • Avoid costly estimating errors: Get better accuracy with digital tools instead of traditional, mistake-prone pen and paper.
    • Collaborate easily: Share and work with your team, no matter where you—or they—are located.
    • Submit more bids and win more projects: Get quality bids in front of general contractors faster and get ahead of your competition.
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    Document Management

    Organize, store, and manage various documents, blueprints, drawings and other information related to projects before the actual construction phase begins.

    This phase is crucial for setting the foundation of a successful construction project, and effective document management plays a significant role in ensuring that all necessary information is accessible, accurate, and up-to-date to all interested parties.

    Access, review, work on, and share large complex documents in one platform with amazing speed. From project definition, drawing management, takeoff, estimation, bid management, and contracts, everything happens in PlanHub.

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    1M+ pre-qualified network

    PlanHub is the leading platform that connects companies, construction professionals, and projects in the pre-construction industry, focusing on building and developing meaningful relationships to enhance efficiency and productivity.

    We have integrated general contractors, subcontractors, and material suppliers’ workflows in one platform to simplify the complex back and forth usually present in preconstruction. By allowing all interactions to be done through PlanHub, tracking projects and relationships is much easier, saving contractors and material suppliers time and money. Interactions in the platform are tagged and measured to provide insights to users.

    General contractors create bid packages that are shared in PlanHub as projects. They can include templatized lists of all CSI cost items as part of the new Baseline feature. Baseline allows for faster and more accurate bid requests, facilitates homogenization of subcontractors’ bids, and simplifies the comparison of incoming bids.

    Subcontractors are automatically matched with relevant projects based on their profile, preferences, and pre-qualification information saving hours of research to both sides. They can review project details, documentation, and blueprints.

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    Your one-stop job for qualified hard-to-find private project leads in varying stages like pre-planning, bidding, etc., and across different geographies, zip codes, or distance to your office.

    Projects include plans, specifications, bid dates, and other relevant project information.

    You can segment project leads by type of project, status, project building use, trades and sub trades, or create your own list of keywords — and be notified when one of them is found in a posted project’s documentation or plans.

    We make it simple to find projects that match your business — and make sure you are notified right away.

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    From the very beginning, PlanHub has been a place where people can do meaningful work and build strong relationships.

    Come grow with us! We’re building innovative technologies that simplify preconstruction for everyone.

    Expand your network and connect with general contractors, subcontractors, owners, architects, and suppliers – not to mention thousands of relevant projects at your fingertips.

    Generate relevant leads, faster and with precision. With access to private, hard-to-find projects, you can connect with architects and owners on projects still in the pre-design and design stages.

    PlanHub’s advanced suite of bid management tools allows you to increase productivity, identify relevant projects using data, build bids with Takeoff, and manage bids through the entire process.

    Create quicker, improved takeoffs effortlessly. PlanHub’s Takeoff Core aids your team in accurate, faster estimates, minimizing errors, and driving business growth.

    Expand your network and connect with general contractors, subcontractors, owners, architects, and suppliers – not to mention thousands of relevant projects at your fingertips.

    Generate relevant leads, faster and with precision. With access to private, hard-to-find projects, you can connect with architects and owners on projects still in the pre-design and design stages.

    PlanHub’s advanced suite of bid management tools allows you to increase productivity, identify relevant projects using data, build bids with Takeoff, and manage bids through the entire process.