Elevate takeoffs for faster bids and increased project success for FREE. See Details Here.

PlanHub’s Q2 Research Reveals Many Opportunities. Register for the Webinar and Learn More

Choose the Right Construction Software: 8 Tips

Global construction software market share map

Choosing the appropriate construction management software for your company is a huge challenge. Equally challenging is deciding on the features your business will actually need. Every year, many technologies are being introduced to the marketplace to make the selection process even harder.
Data from Market Future Research Report shows that the construction software market is projected to reach $2.71 billion by 2023, owing to its many benefits as well as the increasing investments in the construction industry amidst rapid urbanization and lax regulations. It is seen expanding at an 8.8% CAGR from 2017.
While the cost continues to be the main deciding factor when choosing the best contractor software for a small construction business, as everyone understandably wishes to make sure their investment will yield them a good return, there are other things to consider before purchasing.
Before we dig deeper into determining what web-based construction management software is right for your company, let’s have a better understanding of what it is all about first.

What is construction management software?

This tool is used by construction professionals to automate every phase of the construction management process, from optimizing day-to-day tasks involved in construction development to improving project delivery. It is basically a computer program that helps them coordinate and organize resources of all forms including financial, information, material and human throughout the construction cycle. It involves advanced management methods and techniques to achieve predetermined objectives in terms of the scope, time, quality, costs, and other variables.
There is a variety of this cloud technology hitting the construction industry, but they all come with the following basic features:

  • Data importation
  • Integration with other departments
  • Tailor workflows
  • Quality management
  • Time management
  • Safety management
  • Communication and collaboration
  • Budgeting
  • Job Costing
  • Transmittals
  • Bid proposals
  • Equipment and resources
  • Purchases orders
  • Transmittals
  • Project scheduling
  • RFI and submittals
  • Change orders
  • Document control

Now that you have a better grasp of what this tool is, you are now ready to decide which one is right for your business. Follow these 8 tips to make sure you make the right decision.

  1. Determine Your Budget

This is the first consideration before buying a system, especially if you do not want to go over your budget. When it comes to this kind of technology, though, there is not much difference from one provider to the other. What you should focus on is whether or not it gives you true value for your money.

  1. Identify Specific Business Needs

There is no one-size-fits-all solution, so make sure you only pick the one that addresses your needs precisely. There are three major categories of this technology as follows:

  1. Issue Tracking Management – A simple glitch in the construction process may result in a dominos effect. Hence, monitoring and fixing bugs is vital. This is what this type of construction management solution exactly does. It can help you handle common issues that may arise. Several aspects of the process such as workflow management, financial inclusion, contract management, and more are continuously analyzed to find out any possible loopholes.
  2. Project Portfolio Management – This category covers all software that help in reducing performance risks through effective cost tracking and management. They also make sure that various optimization changes are implemented. Tools of this type can also help you manage time effectively and enhance overall efficiency as they are designed to address project scheduling requirements and information management of a construction project. They enable data logging and record-keeping as well as ensure sharing and ease of visualization.
  3. Integrated Construction Estimation – The tools in this category integrate portfolios with other construction aspects such as finance and business management. Some functions they provide include resource management, tasks and operations scheduling, and contract writing and modification. They also perform HR and accounting functions such as project billing, financial report generation, job cut assessment, payroll management and many more.  Some tools under this category also offer special features, such as business planning and customer relations.
  1. Evaluate Features

Make sure to determine the needs of your business to help you identify property features that will correspond the most to your activities. To help you in this aspect, consider the following questions:

  • What are the features that your current construction management solution is lacking?
  • How many members of your team would benefit from these features?
  • What are the pain points of your current management system?
  • How much money and time would you be able to save by solving these pain points?

It would also help if you could list down at least 10 most important features you think you need.

  1. Ensure Safety and Security

Making sure that your sensitive documents are safe and secure is everything nowadays. Choose one that can protect and encrypt your data. It should also respect your ownership of the data.

  1. Check Scalability

Do not dismiss the thought that there might be an instance during the construction process when scaling up your software is inevitable. This especially holds true when you are hiring several subcontractors.

  1. Determine Ease of Deployment and Integration

One significant consideration you should look out for when choosing the right construction management software for builders and contractors is the presence of an intuitive user interface. Advanced features that are difficult to understand will only make the work complicated.
Make sure too that the software integrates easily with your other existing processes and systems such as Excel. While an easy linking of Excel spreadsheets to your digital system may not sound a lot, it can actually streamline your work and can you a lot of time in the long run.

  1. Read Reviews

Do your own research and read a lot of reviews. Seek for recommendations of reliable construction management software vendors. The easiest way to do so is to look for brands that others in your field patronize.
To start, you can check out this comprehensive list of construction management software systems.

  1. Get a Free Trial

Most solution providers offer a trial on their application. Make sure to request for a trial run on all solutions that catch your interest and compare. Doing so will also help you and your team figure team what features you want or need in a software. This eventually will give you to make an informed decision.

Should you invest in construction management software?

Investing in technology is an expense, no matter how you look at it. Nonetheless, if it is an expense that can enhance efficiency and the overall process and help you save money in the mid to long run, then construction firms should realize that it is worth the investment. Sadly, a lot of them still struggle to prioritize IT budgets despite acknowledging the crucial role that best construction management software can play in enhancing efficiency.
Data from the latest report by McKinsey show that $10 trillion global industry is among the least digitized industries. This shortcoming is seen as one of the significant contributors to the low labor-productivity growth of the sector which barely reached 1%. Don’t be one of them.
If you choose to adopt this technology today, you get to enjoy the competitive advantage before everybody would discover it soon. Hopefully, this article shed some light on the importance of this technology and how to choose the right construction management software for your company.

Be the first to know

PlanHub insights, resources, and news, sent directly to your inbox.

    planhub icon

    Data and Deep Insights

    We make construction smarter by connecting with the right people, at the right time, for the right project.

    With our technology and data intelligence, we empower construction professionals to easily build the right business relationships, streamline pre construction processes, and make efficient decisions.

    From competitive intelligence in each project allowing you to know how many other contractors are downloading or bidding to insights as to contractors’ performance, we provide the data you need to lead your business to success.

    By providing faster, simpler, and unmatched data insights in each step of the pre construction process, PlanHub helps your business lay a strong foundation for the success of the rest of the construction process.

    planhub icon

    Bid Leveler & Proposal builder

    Comparing bids to one another has never been easier. Users can now see bids side by side, compare bid amounts, and review subcontractors’ certifications and qualifications all in one place.

    Bid Leveler’s apples-to-apples approach allows you to easily drill down and see detailed, easy-to-scan cost breakdowns. Indicate bid preference, hide bids that don’t meet your needs, and request needed information from subs.

    planhub icon

    Full Bid Management

    From the initial decision to pursue a project to the final bid submission and follow up, bid management plays a central role in pre construction.

    Effectively managed bids during the preconstruction phase set the stage for a successful project execution and satisfied clients.

    Streamline bid management from project posting to estimating, bidding, and awarding in one place with easy project posting, project-contractor automatic matching based on trades, location, and qualification with PlanHub.

    Use bid planner, bid builder, bid leveler, and award tools to always know what’s going on with each project and bid.

    planhub icon

    Estimation and TakeOff

    Let’s face it—time is money. And the more time it takes to perform takeoffs and submit bids, the more you risk losing out on valuable revenue opportunities. Manual methods and locally installed desktop software slow your takeoff process, and many digital solutions currently on the market can be overly complex and not user-friendly. 

    Build faster takeoffs, get more bids out the door, and win more projects. Forget pen and paper, outdated desktop software, and overly complicated digital takeoff solutions. PlanHub’s easy-to-use Takeoff tool helps you and your team build accurate takeoffs faster, minimize errors and material waste, and win more projects that boost your business growth. Performing your takeoffs with PlanHub allows you to:

    • Streamline and integrate your process: Perform your takeoffs in the same platform you use to manage your network and bids.
    • Avoid costly estimating errors: Get better accuracy with digital tools instead of traditional, mistake-prone pen and paper.
    • Collaborate easily: Share and work with your team, no matter where you—or they—are located.
    • Submit more bids and win more projects: Get quality bids in front of general contractors faster and get ahead of your competition.
    planhub icon

    Document Management

    Organize, store, and manage various documents, blueprints, drawings and other information related to projects before the actual construction phase begins.

    This phase is crucial for setting the foundation of a successful construction project, and effective document management plays a significant role in ensuring that all necessary information is accessible, accurate, and up-to-date to all interested parties.

    Access, review, work on, and share large complex documents in one platform with amazing speed. From project definition, drawing management, takeoff, estimation, bid management, and contracts, everything happens in PlanHub.

    planhub crm
    planhub icon


    Be part of a construction professionals’ ecosystem that enhances collaboration, streamlines project management, and fosters smart relationships between companies, construction professionals, and projects.

    Enjoy seamless communication, build strong relationships, and streamlines project management. By leveraging the power of connections and collaboration, we enhance efficiency, save time and resources, and drive collective growth in the industry.

    planhub network
    planhub icon

    1M+ pre-qualified network

    PlanHub is the leading platform that connects companies, construction professionals, and projects in the pre-construction industry, focusing on building and developing meaningful relationships to enhance efficiency and productivity.

    We have integrated general contractors, subcontractors, and material suppliers’ workflows in one platform to simplify the complex back and forth usually present in preconstruction. By allowing all interactions to be done through PlanHub, tracking projects and relationships is much easier, saving contractors and material suppliers time and money. Interactions in the platform are tagged and measured to provide insights to users.

    General contractors create bid packages that are shared in PlanHub as projects. They can include templatized lists of all CSI cost items as part of the new Baseline feature. Baseline allows for faster and more accurate bid requests, facilitates homogenization of subcontractors’ bids, and simplifies the comparison of incoming bids.

    Subcontractors are automatically matched with relevant projects based on their profile, preferences, and pre-qualification information saving hours of research to both sides. They can review project details, documentation, and blueprints.

    planhub icon

    High-quality projects

    Your one-stop job for qualified hard-to-find private project leads in varying stages like pre-planning, bidding, etc., and across different geographies, zip codes, or distance to your office.

    Projects include plans, specifications, bid dates, and other relevant project information.

    You can segment project leads by type of project, status, project building use, trades and sub trades, or create your own list of keywords — and be notified when one of them is found in a posted project’s documentation or plans.

    We make it simple to find projects that match your business — and make sure you are notified right away.

    					<script src='https://planhub.com/wp-includes/js/jquery/jquery.min.js' id='jquery-core-js'></script>
    <script charset="utf-8" type="text/javascript" src="//js.hsforms.net/forms/embed/v2.js"></script>
        region: "na1",
        portalId: "7063061",
        formId: "ced7254f-5c61-49b9-9ce0-6f870b79a958"

    Get the report!

    From the very beginning, PlanHub has been a place where people can do meaningful work and build strong relationships.

    Come grow with us! We’re building innovative technologies that simplify preconstruction for everyone.

    Expand your network and connect with general contractors, subcontractors, owners, architects, and suppliers – not to mention thousands of relevant projects at your fingertips.

    Generate relevant leads, faster and with precision. With access to private, hard-to-find projects, you can connect with architects and owners on projects still in the pre-design and design stages.

    PlanHub’s advanced suite of bid management tools allows you to increase productivity, identify relevant projects using data, build bids with Takeoff, and manage bids through the entire process.

    Create quicker, improved takeoffs effortlessly. PlanHub’s Takeoff Core aids your team in accurate, faster estimates, minimizing errors, and driving business growth.

    Expand your network and connect with general contractors, subcontractors, owners, architects, and suppliers – not to mention thousands of relevant projects at your fingertips.

    Generate relevant leads, faster and with precision. With access to private, hard-to-find projects, you can connect with architects and owners on projects still in the pre-design and design stages.

    PlanHub’s advanced suite of bid management tools allows you to increase productivity, identify relevant projects using data, build bids with Takeoff, and manage bids through the entire process.